Terms and Conditions

Company Information

CheapTravelInsurance.com is a trading name Grovelawn Insurance Services Limited, a company registered in England & Wales number 5288164. Registered Address: 98 Station Road, Sidcup, Kent, DA15 7BY. Trading Address: Gemini House, Hargreaves Road, Swindon SN25 5AZ.

Confirmation

You will receive an e-mail immediately after purchasing a policy. The content of the e-mail will include your policy certificate showing your policy number, the persons insured, policy commencement date, period of insurance and the destinations/zones covered as well as the total price you paid for the policy. The policy summary and policy wording documents will also be included with your email. If you have requested the documents by post and paid the additional charge, the policy certificate and policy wording booklet will be posted via Royal Mail.

Travel Insurance Contracts

Your travel insurance policy is a contract between you and our insurer AGA International SA, administered in the UK by Mondial Assistance. By purchasing a travel insurance policy you are agreeing to abide by the terms set out in the policy wording. The policy wordings for each of the policies we offer are available to any person visiting our web site and can be examined in their entirety at any time. The policy wording of your chosen policy will be sent to you by email and by post if the appropriate additional payment has been made once you have purchased travel insurance from us. These terms do not affect your statutory rights.

Cancellation

If your cover does not meet your requirements, please notify us within 14 days of receiving your policy schedule and if requested return all your documents for a refund of your premium. If during this 14 day period you have travelled, made a claim or intend to make a claim then we can recover all costs that you have used for those services. Please note that your cancellation rights are no longer valid after this initial 14 day period.

You must contact us on 08450 264 264 to confirm you wish to cancel.

Call Monitoring & Recording

As part of our continuing effort to ensure you receive the highest service standards, we may monitor and record your call for training purposes.

Data Protection

Information about you and your policy may be shared between Grovelawn Insurance Services Limited, Mondial Assistance and the insurer for underwriting and administration purposes. Your information may be shared with other bodies to handle claims and prevent fraud. This may involve transferring information to other countries (some of which may have limited or no data protection laws).

Your information will not be shared with third parties for marketing purposes

Customer support

Our contact details are found on all pages of our website and within the policy wording. Our opening times when we can be contacted are found on our Contact Us page. Our address for postal customer support is also on our contact us page, plus a form for you to send an enquiry to us via email.

Complaints regarding the sale of the travel insurance policy and dealings directly with CheapTravelInsurance.com

Our aim is to provide you with a high level of customer service at all times. If there are occasions when we do not meet your standards please contact the Senior Manager verbally or the Managing Director Manager in writing. We will write to you within 5 working days advising who is dealing with your concerns. We hope to have concluded our investigations at this time, but if we need to take longer, we will either give you a full response within 20 working days or explain our position and provide you with a time scale for our full response. Grovelawn Insurance Services Limited trading name cheaptravelinsisurance.com authorised and regulated by the Financial Services Authority (FSA) and should you fail to be satisfied with our final response you will have access to the Financial Ombudsman Service. They can be contacted at South Quay Plaza, 183 Marsh Wall, London, E14 9SR, telephone number 0845 080 1800 or e-mail enquiries@financial-ombudsman.org.uk

Claims

In the first instance please visit the website www.mondialtravelclaims.com. This will lead you to our online claims notification service where claim forms can be obtained immediately via email or by downloading directly from the site.
Alternatively, please phone 020 8603 9958, textphone 020 8666 9562 (8am-6pm Monday to Friday and 9am-12 noon Saturday) and ask for a claim form or write to: Mondial Assistance travel insurance claims department, PO Box 1900, Croydon, CR90 9BA or email travel_claims@mondial-assistance.co.uk.

All claims complaints

All claims complaints should be made in writing to The Quality Standards Manager, Mondial Assistance (UK) Limited, Mondial House, 102 George Street, Croydon, CR9 1AJ. Please supply us with your name, address, policy number and claim number where applicable and enclose copies of relevant correspondence as this will help us to deal with your complaint, in the shortest possible time.

If you are not satisfied with our final response you can refer the matter to the UK Financial Ombudsman Service (FOS) at their address above.

Method of payment

We accept most major credit and debit cards and do not charge any fees for using these cards. The cards we do accept are clearly displayed on the payment screen of this web site. You also have the option of calling our office on 08450 264 264 to purchase your insurance if you would prefer not to pay online, however we do offer a 10% discount for purchases made online.

Prices

All our prices are quoted in pounds sterling and include Insurance Premium Tax at the prevailing rate.

Receipts, bills and settlement mistakes

The policy schedule that is sent to you displays the exact cost of your insurance. It will also display the date the transaction took place. The policy schedule can therefore serve as a receipt however we can produce a receipted copy of your policy should this be required, please contact our call centre on 08450 264 264.

Should any details on the travel insurance policy document be incorrect we will amend your details immediately on your instruction, please contact our call centre staff on 08450 264 264.

Auto Renewal Of Annual Multi Trip Policies

To ensure our customers receive continuous cover, CheapTravelInsurance.com operates an auto-renewal process for annual multi trip policies. Auto renewal means that we will send you an email reminder 1 month before renewal date after which your travel insurance policy will be automatically renewed at the end of your policy, so you don't have to worry about remembering to do it yourself.
If you wish to cancel the auto-renewal of your policy please contact us by email, by phone, or by post.